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Finance & Administrative Assistant

Full Time

WHO

WHO – World Health Organization   is currently seeking applications from the eligible applicants for the post of Finance & Administrative Assistant  in AA and other part of Ethiopia

  • Job Title: Finance & Administrative Assistant (Multiple Duty Stations – Addis Ababa, Bahir Dar, Jijiga, Hawassa, Mekelle & Gambella), Addis Ababa
  • Organization: WHO – World Health Organization
  • Location: Addis Ababa
  • Grade: Administrative support – GS-5, General Service – No need for Higher Education – Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
    • Logistics
  • Closing Date: 2023-11-16

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

PURPOSE OF THE POSITION

The purpose of the position is to provide finance and administrative support services in the regional hub office.

DESCRIPTION OF DUTIES

Under the day-to-day supervision of the Operations Assistant at the regional hub office level, the guidance of the Finance Officer and the overall oversight of the Operations Officer, the incumbent shall perform the following functions:

1.Support eImprest and financial management in the regional hub office through generation of payment documentation and related actions including maintaining petty cash for the office.

2.Assists with coordination of procurement of goods and services for regional hub office in liaison with the central procurement unit and within delegated authority.

3.Assists with proper administration of physical facilities and office arrangement for team members including office equipment, furniture, and supplies for WHO office at the region.

4.Provides admin support to the team members including processing of correspondences; requisition of office supplies and inventory; and maintaining a filing system.

5.Assists in the Regional (Hub) Office with logistical arrangements as necessary (i.e. hotel booking, accommodation, travel, transport, per-diem payment to external participants etc.)

6.Provides administrative support to the Regional technical staff team, including arranging appointments and maintaining schedule, receiving visitors, placing and screening telephone calls and answering queries related

7.Perform other related duties as required or instructed, including providing support to other areas of work.

REQUIRED QUALIFICATIONS

Education

Essential:

Completion of secondary school education or equivalent technical or commercial education.

Desirable:

Training in Accounting, Administration and/or in Management field is desirable.

 

Experience

Essential:

At least five (5) years of relevant experience in finance/accounting, and/or office administration.

Desirable:

Experience in administrative support positions in WHO or another UN agency an asset.

Experience in Oracle-based or other ERP systems an asset.

 

Functional Knowledge and Skills

The incumbent maintains and updates proficiency in the use of modern office technology through of in-house courses, on-the-job training or self-training.He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures.

 

WHO Competencies

1) Knowing and managing yourself

2) Producing results

3) Fostering integration and teamwork

4) Moving forward in a changing environment

Use of Language Skills

Essential: Excellent knowledge of English and the local language.

Other Skills (e.g. IT Skills)

Work requires the use of word processing or other software packages, and standard office equipment.Formal or self-training in the use of standard office software.Training in Oracle-based or other ERP systems an asset.Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; extensive use of e-mail and scheduling software to improve communications both internally and externally, Oracle/GSM for administrative matters.

 

REMUNERATION

Remuneration comprises an annual base salary starting at USD 17,275, payable in the local currency (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

1)The duty stations for this position are Addis Ababa (Oromia), Bahir Dar (Amhara), Hawassa, Jijiga (Somali), Gambella and Mekelle (Tigray).PLEASE INDICATE YOUR PREFERRED DUTY STATION CLEARLY ON YOUR APPLICATION LETTER

2)This vacancy notice may be used to fill other similar positions at the same grade level

3)Only candidates under serious consideration will be contacted.

4)A written test and/or an asynchronous video assessment may be used as a form of screening.

5)In the event your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net. Some professional certificates may not appear in the WHED and will require individual review.

6)According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

7)Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and E-Manual.

8)The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

9)The WHO is committed to achieving gender parity and geographical diversity in its workforce . Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

10)Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

11)An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.

12)WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.

13)WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

14)WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

15)The statutory retirement age for staff appointments is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

16)For information on WHO’s operations please visit: http://www.who.int

17)This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

18)Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization’s page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
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